TED IZMIR COLLEGE
2020-2021
ACADEMIC YEAR
EMPLOYEE HANDBOOK
All over the world, teachers are the most selfless and respected elements of the human community.
Mustafa Kemal ATATURK
Dear TED Izmir College Teachers,
We would like to welcome you to the TED Family and wish you success as a member of our institution. We believe that our solid infrastructure, vision and professional training staff working with dedication, which play an important role in our success, will carry us forward. The strategy and human resources policy of our institution are based on a philosophy that adopts the principle of "Human First" as a focal point, and our Human Resources Management System is structured in a way that allows our employees to develop, succeed, maximize their creativity and motivation. In this direction; With the support of our management, a working style is adopted in our Human Resources processes based on the participation and sharing of all our employees, where teamwork can be applied effectively, encouraging different ideas, and where employees can easily express themselves and take part in decision-making processes.
In this booklet, you can find information including the rules to be applied in our institution in the 2020-2021 academic year, the timeline, the forms to be used and the summary of our expectations from you.
We wish you a healthy, happy and successful academic year with the hope that the Teacher's Handbook will be useful for you.
TED Izmir College Management
TABLE OF CONTENTS
- GENERAL INFORMATION.... 4
1.1 TURKISH EDUCATIONAL ASSOCIATION.... 4
1.2. TED IZMIR COLLEGE.... 5
1.3. CCN HOLDING.... 6
1.4. CCN TRAINING.... 6
- TEACHER RESPONSIBILITIES.... 7
- WORKING RULES.... 8
3.1. Privacy .... 8
3.2. Relative Notification .... 8
3.3 Notification of Personal Information and Changes.... 8
3.4. Notification of Other Work.... 8
3.5. Continuity.... 8
4.WORKING HOURS AND USE OF LEAVE.... 8
4.1. Use of Teacher Leave.... 8
4.2. Use of Student Leave.... 9
- PHOTOCOPY SHOTS.... 9
- IN-HOUSE COMMUNICATION.... 9
- EXAM APPLICATIONS.... 9
- HOMEWORK POLICY.... 11
- CORRESPONDENCE RULES.... 11
- IN-PROVINCE/INTERNATIONAL AND OVERSEAS WORK VISITS (TRAINING, SIGHTSEEING, ETC.) .................................. 11
- MATERIAL REQUESTS.... 11
- DRESS CODE.... 11
12.1. Issues Our Female Teachers Must Comply With................ 11
12.1. Issues Our Male Teachers Must Comply With.................... 11
1.GENERAL INFORMATION
TURKISH EDUCATION ASSOCIATION
Turkish Education Association – 90 Years of Plane and 38 Torches
Great Leader Atatürk, who believed in the indispensable importance of education for the modernization of Turkey, in his speech at the opening of the Turkish Grand National Assembly on November 1, 1925, expressed the need for the work of private enterprise to reach the targeted level in education and called on the society. In line with this basic vision, the Turkish Education Association was born on January 31, 1928 under the leadership of Atatürk and the cadres who founded the Republic of Turkey and acquired the status of a Public Useful Association with the Decision of the Council of Ministers dated December 12, 1939. Our Association, whose first name was "Turkish Education Society", has been successfully continuing its activities under the name of "Turkish Education Association" since 1946.
As stated in Article 2 of the Association's Charter, "The President is the high protector of the Turkish Education Association." Our association has been operating in the field of education since its establishment as a well-established non-governmental organization, and at the same time supports the education of moral, understanding and hardworking Turkish children who do not have sufficient materiality and makes material and scientific contributions to Turkish educational life.
Vision
As a distinguished non-governmental organization, the Turkish Education Association has a contemporary and progressive vision that aims to activate civil initiative in the field of education, to continue its educational activities in all dimensions from pre-school to higher education at the national and international level, and to play an active role in the effort to protect and develop the values of civilization.
Mission
- To establish schools providing education in Turkish and foreign languages and to open dormitories to provide accommodation for students.
- To educate highly qualified students in the schools it opens.
- To give scholarships throughout the country to successful children who cannot afford it and to give them the opportunity to continue their education.
- To create scientific platforms that will carry Turkish education standards to contemporary levels.
- To raise public awareness on the problems and solutions of the education system through research projects.
- To have a say in the formulation of Turkish education policy.
Education Approach
- In line with the aims of Atatürk's Principles and Revolutions,
- Synthesized national and universal culture,
- Can convert knowledge into production,
- Aware of their own individual learning differences and able to learn throughout life,
- Know at least two foreign languages and can use them effectively in their lives,
- High awareness and awareness of producing solutions to the problems of society and country,
- Democratic, empathetic and respectful of differences,
- High morality,
- Happy
- To raise individuals who are citizens of the world.
TED IZMIR COLLEGE
TED Izmir College, which is one of the links of the education chain created in our country by the Turkish Education Association, which has been operating since 1928 as the most rooted civil initiative of our country, started its activities in the 2014-2015 academic year with the cooperation of TED Headquarters and MN Special Education and Training Services Inc. Our school, which accepts students at the pre-school, primary school 1st, 2nd, 3rd and 4th grades and 5th and 6th grades in the middle school, gradually opened its other classes and started to operate its high school with the preparatory classes in the 2016-2017 academic year. In the 2021-2022 academic year , Kindergarten provides education and training services from the 3rd age group to the 12th grade level.
TED Izmir College aims to educate its students in accordance with the human profile needed by the 21st century by remaining loyal to the mission and vision of the Turkish Education Association. In this context, students; questioning, researching, creative, national and international platforms with high expressive power and self-confidence as individuals who have adopted the principle of bringing them to society.
Setting out with this understanding, TED Izmir College encourages its students to work in line with Atatürk's Principles and Revolutions,
- High morality, contemporary and ethical values
- Synthesized national and universal culture,
- Can convert knowledge into production,
- Aware of their own individual learning differences and able to learn throughout life,
- Can express themselves comfortably in their mother tongue and at least two of the world's languages
- High awareness and awareness of producing solutions to the problems of society and country,
- Democratic, empathetic and respectful of differences,
- Equipped in the fields of science, art, culture and sports,
- Happy
- It aims to raise individuals who are citizens of the world.
CCN HOLDING
Vision
The leading organization that creates and keeps alive the health, education and service environments of the future at world standards and signs the firsts with the awareness of social responsibility.
Mission
Operating in Turkey and in the world with a global vision;
High reputation,
With the power of young energy and creativity as befits its deep-rooted past,
Aiming to develop innovative businesses,
In the spirit of family integrity with its employees,
Creating difference and value in the use of new technologies, innovative management, efficiency and accumulation of knowledge;
Focusing on projects that respect people, society and the environment,
Using the knowledge provided by science and global management realities,
To be a COMPANY that produces fast and result-oriented quality works.
CCN TRAINING
CCN Education Group has been operating in the education sector since 2013 within the body of CCN Investment Holding. CCN Education Group, which brings together its strong academic staff and professional managers, has adopted an innovative, forward-thinking, student-centered and universal perspective understanding in the education sector. With this understanding, as a result of its cooperation with the Turkish Education Association, which is one of the most distinguished institutions in Turkey, it successfully operates TED Izmir College starting from the 2014-2015 Academic Year and TED Kocaeli College under the roof of the Turkish Education Association starting from the 2015-2016 Academic Year.
CCN Education Group aims at innovative and quality education and makes excellent education possible and accessible to parents and students with its expert, experienced and professional staff. At the same time, unlike many private education institutions, CCN Education Group advocates that quality education is the right of every student and offers various discounts and scholarship options to parents in this direction.
As of 2016, the goal of CCN Education Group, which operates educational institutions with a capacity of 2186 students and grows day by day by spreading the superior education standards it offers; to be a respected education group in academic, cultural and social fields throughout the country and at the international level.
TED Izmir College teachers perform the duties assigned to them in accordance with the principles of laws and regulations in accordance with the aims and basic principles of Turkish National Education.
Teachers of TED Izmir College carry out the duties and responsibilities assigned to them within the framework of the principles to be regulated by the school administration with the aim of raising individuals who are useful to society.
Apart from the mentioned issues, our expectations from our teachers are stated below:
- Teach the courses given to them, conduct research related to their branch, apply useful research in their classes,
- Combining and developing students' interests, abilities, skills and mental work, preparing them for life and higher education,
- In lesson planning, students are involved in studies to adopt Atatürk's Principles and Revolutions,
- Observes the students, when he detects any problems, informs the relevant Assistant Director and PDR specialist,
- Depending on the annual plan, they take attendance at the beginning of each course in the classes they take courses in, fill out and sign the subject part of the class book,
- Performs the duty of superintendent and guard duties in the additional studies and meetings to be assigned by the School Administration as required,
- He takes charge of the class he is in charge of during the ceremonies that take place in the school yard and helps the students to queue up,
- Fulfills the course filling task performed by the Vice Principals, signs the class book with the words 'The course was filled in by me', (If the course has been completed, it adds the subject name)
- Interviews with parents are held during weekly parent interview hours within the knowledge of the School Administration. Directs the e-mail from the parent to the relevant Deputy Director, and adds the relevant Assistant Principal to the information (cc) in the e-mails written to the parent. Parent interviews are carried out within the scope of the academic, social and cognitive development of the student. During the interviews, teachers do not express their opinions about other students, teachers, administration and the inner workings of the school, nor do they share information. In the interviews in question, it is necessary to avoid sentences that criticize the institution negatively, not to enter into any polemic with the parents, not to give information about the issues that are not certain, to have detailed information about the subject to be discussed if the interview was initiated by the teacher and to inform the relevant Vice Principals after the meeting.
- Not sharing teacher contact information (home, mobile phone, etc.) with parents and other people, through any social network, with parents and students; follow-up, friendship, etc. statuses should not be contacted.
- The teacher should not take part in whatsapp groups where parents or parents are located, and should not talk to parents with their private phones. There is no sharing of teachers' private contact information by our institution.
- The teacher should not share photos of students from his private social media account in any way.
- Teachers cannot give private lessons to their own students and cannot work in another institution.
- WORKING RULES
3.1 Privacy
It is necessary to be sensitive about not giving the documents, information and documents of the school to third parties.
3.2 Notification of Personal Information and Changes
Employees are required to notify Human Resources as soon as possible of any changes in their personal information (such as address, marriage, child, etc.).
3.3. Continuity
All employees are expected to come to work on time, and those who cannot come to work for any reason are expected to notify the Department Chairs and the relevant Student Affairs at the latest on the morning of the same day.
- WORKING HOURS AND USE OF LEAVE
4.1. Use of Teacher Leave
- The daily working hours of the teachers are between 08.30-17.30 every weekday.
- Teachers perform their duties on Saturdays, if any, in all kinds of activities and courses.
- The authority to issue permits in TED Izmir College schools belongs to the School Principals. Verbally giving notice does not mean obtaining permission. If your excuse is deemed appropriate by the School Principal, your permit will be considered valid. The Heads of Clans do not have the authority to issue permits. During the leave process, the teacher first informs the Head of the Department Clan. If deemed appropriate by the Head of the Department/Group, the teacher informs the relevant Vice Principal. If deemed appropriate by the Vice Principal, the teacher receives his permission from the School Principal by filling out the form. The approval given by the Head of Department and the Deputy Director does not mean permission. WhatsApp, e-mail, SMS permission is not obtained.
- When the teacher uses hourly leave, he must compensate for the course he cannot enter within a one-week period. Teachers have the right to 10 days of excused leave during the academic year. Hourly leave is added up and completed to a full day over 7.5 hours. Teachers who have used 10 days of excused leave and use full-time leave must fill out an unpaid leave form for the days they do not come and their wages will be deducted from their salaries for this period.
- If the teachers are on duty, the school is no later than 8.15; If they are not on duty, they must enter at 8.30 at the latest. The Vice Principals shall record information about the late teachers in the duty book. The teacher who is late three times receives a warning.
- Teachers' guard duty starts at 8.30 and ends at 16.30. The teacher on duty signs the watch book in the room of the Vice Principal in charge of the floor where he is on duty at 8.30 at the latest. At the end of the day, he fills out the notebook completely and signs it. They cannot use a mobile phone during the seizure and cannot walk around with a hot drink in order not to cause any accident. Our teachers are expected to perform their guard duties in the most sensitive way. During his duty on duty, he is in the Deputy Director's room during the hours when he does not have classes.
4.2. Student Leave Use
- Teachers cannot take students out of class during the lesson in any way except in cases of force majeure.
- In the event that the student leaves the course due to force majeure such as infirmary, etc., he goes to the relevant Vice Principal's room and receives the permission paper.
- A student who wishes to leave the school early can only leave the school with the approval of the relevant Vice Principal. If the student is to be removed from the school by someone other than his/her parent, the school administration must be informed in writing by the parent 1 day in advance.
- PHOTOCOPY SHOTS
- Teachers enter the system with the username and password given to them by the Information Processing Unit.
- Username; It is the TC Identity Number and the password is created by the teacher through the system using the referrals.
- They upload the materials they want to photocopy to the system in "word" or "pdf" format. This process is sent to the relevant Department Head as an e-mail "approval reminder" via the system at least three days before the date on which they want to receive the material. The Head of the Group reviews and approves the materials within one business day. The approved materials are sent to the photocopier through the system. Shooting is carried out.
- The exam documents are forwarded to the photocopier at least one week before the exam date by the Heads of the Groups after the approval of the Deputy Director by the Heads of the Clans.
Exam documents are sent to the photocopier at least one week before the exam date by the Heads of Clans.
In our institution, all announcements are made via e-mail. Our teachers are expected to actively use their e-mail addresses with tedizmir extension and to check them regularly.
- EXAM APPLICATIONS
The number of written exams to be held in a course in a semester is determined by the group teachers at the beginning of the academic year in accordance with the regulations.
The status of the student who cannot attend the exams for any reason or who cannot deliver the project and performance task on time is notified to the student. The parent shall notify the relevant Deputy Director in writing within "five working days" at the latest of the student's reason for not being able to participate in the exam and not to submit the project and performance task on time.
Students whose disability is deemed appropriate are announced to the parents and students in advance at a time to be determined by the course teacher and taken to the evaluation activity to be made according to the nature of the course. Students submit project and performance tasks within the time period to be determined by the teacher.
The rules to be followed in the exam applications are as follows:
- The teacher who has the duty of proctor receives the exam envelope from the relevant Group Teacher 5 minutes before the exam start time.
- Before the class bell, you are in the classroom and an environment is provided in accordance with the exam rules.
- In the event that the exam papers are prepared in the form of two groups in the form of A and B, it pays attention to this in the distribution of the exam papers.
- In the first 5 minutes of the exam, the questions of the students are answered by going to the students without giving the opportunity to distract the class, otherwise the questions are not answered in any way during the exam.
- Exams, which are planned to last one class hour, start when the class bell rings and are completed when the recess bell rings.
- The duty of proctor is done carefully, without allowing any other private business to interfere.
- There are no individual and loud conversations/warnings with students.
- Teachers who are exam proctors do not sit at the time of the exam and cannot do any work with their mobile phone and/or computer.
- No student is allowed to leave the classroom before the exam is over.
- Students who complete their exams may be allowed to quietly engage in another lesson/read a book.
- In the exams where optical forms are used, the optical forms are checked and received by the students to check whether they have made all the necessary coding.
- Before students are allowed to leave the classroom, exam papers/optical forms are counted.
- At the end of the exams in which the supervisor is performed, the exam papers and optical papers are counted and delivered to the relevant Group Teacher against his signature.
- In case it is determined that cheating is taken during the exam; The exam paper of the student is taken, the student is made to sit in the classroom until the end of the exam and the necessary minutes are prepared at the end of the exam and delivered to the assistant principal together with the exam paper and evidence(s).
Teachers; they inform the students of the results within ten days at the latest starting from the date of the exams and the submission of the project and performance tasks. They describe common mistakes, if any, in class. Exam papers are distributed to students for examination, then taken back and stored.
All exams to be administered in our school are announced to all students, parents and teachers at the end of September at the latest with the exam calendar. Exams are administered according to the exam calendar. Teachers have to fulfill their exam duties.
- HOMEWORK POLICY
Assignments will be determined and planned within the requirements of the course under the coordination of the Group Presidents. All assignments given will be checked by teachers day by day. Homework control reports will be shared with the Heads of Groups and the Deputy Directors will be informed. Sanctions related to students who develop the habit of not doing homework will be carried out within the school rules.
9. IN-PROVINCE/INTERNATIONAL AND OVERSEAS WORK VISITS (TRAINING, TRAVEL, ETC.)
The assignments of our teachers for in-service training, trips, presentations, etc. are made by our school in and out of the province and abroad by the School Administration and the official letter and signature circular is notified to our teachers. Assignments can be made by the school administration as well as if deemed appropriate by the school administration in line with the demands of our teachers and/or based on the letters of the higher institution (MEB, MEM, TED Headquarters) that are specific to the name.
All out-of-school education, trips, etc. activities are notified to the District National Education in official writing. It is carried out after their consent is obtained. Especially in out-of-town and extra-provincial trips, the necessary documents must be submitted to the student affairs officer at the latest 15 days before the date of the trip.
The expenses of our teachers assigned for any study during their travels, accommodation and meals are covered by our institution. If necessary, per diem payment is made in the amount determined according to the characteristics of the activity. All expenses must be documented (invoices, receipts, etc.). (Appendix-Travel Procedure)
Material (wooden pencil, paper, pen, etc.) needs related to education and training are met with the approval of the relevant Vice Principal and School Director by filling out the " Material Request Form" at least one (1) week in advance. (Additional-Request Procedure)
- CLOTHING REGULATIONS
According to the provisions of the Regulation on Private Education Institutions of the Ministry of National Education (Article 64), the employees of our institution are obliged to come to their duties with the appropriate clothing for the culture of the institution and the school environment.
- SUPPORT UNITS
CORPORATE CONTACT
Corporate Communication Unit aims to ensure that the identity of TED Izmir College is; It carries out press, public relations and promotion activities in line with the quality policy and strategic objectives of our Institution in order to perceive, recognize, protect and develop the employees, target groups and the public in the public opinion.
Studies related to the press; The activities carried out in our institution and the achievements of our students in various fields are announced to the press and the public through the press releases prepared, and it is ensured that the media closely follows the developments related to our school. Training and Institution news in the written and visual media are also followed.
Public relations and publicity activities; In the realization of seminars, exhibitions, meetings, ceremonies, fairs, concerts, etc. with the content of culture, art, sports, etc. organized in TED Ankara College Foundation Schools, the necessary public relations announcement and promotion activities are carried out in the process of realizing these organizations by working in coordination with other units.
Studies such as the preparation and updating of the official website (www.tedizmir.k12.tr) of our school, the management of social media accounts, the preparation of audiovisual materials such as graphics, photographs, presentations, short films, etc. for educational and promotional purposes are carried out by our unit.
HUMAN RESOURCES, QUALITY AND EDITORIAL OFFICE
The Human Resources Unit, which was established within the scope of the Human Resources Management System in order to carry out recruitment / dismissal, appointment / assignment, wage management, leave, legal notifications, legislation follow-up, occupational safety and all personnel / accrual transactions in line with the objectives and strategies of the Institution, carries out studies for the continuous improvement and development of human resources practices in parallel with modern practices.
As of December 2020, our school has received ISO 14001, ISO 45001 and ISO 9001 certificates. In our institution, which is audited 2 times a year in-house and 1 time a year by SİSBEL company from outside the institution, the documents and published information issued in accordance with the quality responsibilities are revised within the framework of the changes made within the scope of the legislation.
In addition, it is carried out under the coordination of our Editorial Office of the Institution and all official correspondence with the National Education is carried out by the editorial unit established within the student affairs with the approval of the School Directorate.
DIRECTORATE OF PURCHASING AND ADMINISTRATIVE AFFAIRS
The Purchasing Directorate carries out the purchase or rental of goods and services to be procured from domestic and abroad in order for the Authority to continue its activities.
In addition, all inner-city, out-of-city transportation and accommodation organizations needed are carried out by the Purchasing Directorate.
At the same time, within the scope of administrative and social services, it organizes the services of organizing opening, cocktail, etc. events inside or outside the Institution and the central services are also carried out by this Directorate.
All kinds of activities and transactions related to food, cleaning, environmental maintenance and landscaping, photocopying and ambulance services provided through subcontractor companies are carried out under the supervision and coordination of SISIM.
Our Directorate, which serves in order to provide, develop and ensure the continuity of the technical service needed in all activities carried out in order to ensure the continuity of the technical and physical structure of the Institution, organizes and carries out the operation activities necessary for the technical infrastructure of the Institution and the maintenance, repair and manufacturing works in the Institution. It provides for the execution of works related to water, electricity, heating system and safety automation (fire, gas notification system). Within the body of this Directorate, there are electronic, electrical, mechanical installation, woodworking, metal works, paint works teams.
The Directorate of Purchasing and Administrative Affairs, which operates in a wide range of areas; By using the resources of the Institution effectively and efficiently, it meets the needs and expectations in line with the goals and strategies of the Institution.
INFORMATION TECHNOLOGY UNIT
Information Technologies; By following the developments in computer systems and information technologies, it continues its activities in order to determine what can be applied in the Institution, to ensure their implementation, to create the infrastructure of computer hardware and software needed in all activities carried out in the Institution, to develop Hi-Tech learning environments and to ensure their continuity.
Our students benefit from the computer laboratories and library computers of the Primary, Middle and High School Departments, which have been established to provide web access and working environment. All student and staff records, student information, question bank, guidance information, etc. system software and web-based software such as "Student Study Files" in our school are developed by our Technology and Information Systems Unit and the continuity and up-to-dateness of these software is ensured.
K12net Student Information System (tedizmir.k12net.com) on exam evaluation and viewing results, course schedule, exam calendar, weekend worksheets, project/performance tasks, lecture videos, absenteeism information, health form updates, Register Student and teacher-specific information such as renewal procedures, food movement tracking can be accessed. In addition, photocopy requests are made within the school via the portal.tedizmir.k12.tr address.
DIRECTORATE OF FINANCIAL AFFAIRS
The Financial Affairs Directorate, which was established to ensure that the operation and management can be carried out with an optimal budget in line with the objectives and strategies of the institution; accounting systems, financial analysis, budget, financing, inventory, reporting operations are carried out, improved and developed.
STUDENT AFFAIRS UNIT
All transactions related to general documents and Institution Archive are provided by Student Affairs. All official correspondence with the National Education is carried out by this unit with the approval of the School Directorate.
PSYCHOLOGICAL COUNSELING AND GUIDANCE COORDINATION
Our Psychological Counseling and Guidance Coordinatorship (PDRK) aims to help all our students studying at our school solve the difficulties they encounter without turning into problems by taking into account the characteristics of the developmental period and to contribute to them to become self-aware, adaptation and communication skills, sensitive to their environment, happy, healthy and creative individuals.
Our experts, who benefit from contemporary guidance models, plan their work according to the needs of our school and society, aim to reach the best service quality in a student-centered approach and in line with the principles of confidentiality, volunteerism, continuity, respect for personal rights and valority of the individual.
Our Psychological Counseling and Guidance Coordinatorship, which provides services in areas such as orientation studies, student recognition studies, vocational guidance studies, psychological counseling and protective information studies, also provides professional services for our students to make accurate and healthy decisions in the preparation process and preference phase of university and higher education programs.
HEALTH SERVICES
Optimizing the physical, mental and social health status of our students and employees is one of the indispensable goals of TED Izmir College. The aim of our health services, which are carried out by a specialist doctor and a nurse in 2 units on our campus, is to ensure the continuity of an educational environment where our students feel healthy, happy and safe. Serving for this purpose
In our schools by our Health Office;
Preventive health services,
Developer health services,
Therapeutic health services,
Emergency health services,
Rehabilitative health services,
Environmental Health and Sanitation services are provided.
Our nurse, who works full-time, also serves during social and cultural activities carried out outside the time periods of education in our school. In our institution, which carries out studies to establish and develop the school health and safety culture, our health office serves between 08.15-17.30. In addition, uninterrupted health services are carried out with nurse support on weekends within the needs and activity programs.
SECURITY SERVICE
Within the scope of the security services carried out in order to protect the life and property safety of our students, employees and parents by establishing a peaceful and safe educational environment within the TED Izmir College Campus, our schools and their surroundings are kept under uninterrupted control for 24 hours by a total of 9 Private Security Team consisting of 1 Security Supervisor and 8 Security Personnel working at 3 different points. In addition, our school buildings and their surroundings are monitored day and night with 104 cameras located at different points.
Due to the KVKK (Personal Data Protection Law) and Covid-19 Pandemic Process studies carried out, no personal vehicle entry is made to the campus. Regular temperature measurements are taken and records are kept at security crossing points, and people who take a temperature measurement of 38 degrees and above during temperature measurement are not allowed to enter the campus. Visitors are not asked to leave their IDs at the entrance to the campus within the scope of KVKK, only their name and surname information is requested and a "Visitor Card" is given by learning who they are visiting.
Shuttle drivers and responsible persons carrying students are constantly warned to follow the rules and be careful inside and outside the Campus. Whether they comply with all legal regulations introduced during the Covid-19 Pandemic Process is audited by the authorities of the Administrative and Human Resources Directorate and all necessary corrective preventive actions are reported and followed. The environmental security of our schools is controlled by the police teams responsible for traffic and security under the Urla District Security Directorate.
CLEANING SERVICE
Cleaning service at TED Izmir College is carried out with 1 Project Manager, 1 Gardener, 1 Glassmaker, 6 Person Cleaning Staff, a team of 8 people in total and carried out with utmost professionalism and meticulously.
Within the scope of Covid-19, an up-to-date "Safety Information Form" is kept for the cleaning materials used by the cleaning team serving by taking all necessary precautions and the service system is updated within the needs in coordination with our School.
CATERING SERVICE
1 project manager + 1 Deputy project manager +14 Staff (They determine according to the number of people who will receive meals. There is no mandatory number of employees in the contract) + 1 administrative staff is carried out by the staff of the tea house.
The catering company, which serves by taking all necessary precautions within the scope of Covid-19, provides canteen and food service to both our students and staff.
ECLAIR
Annex-1
Travel Procedure
1. OBJECTIVE
To organize the business travels of its managers and employees within CCN Hospital Services and Operations Inc. and its group companies to city, domestic and abroad; It aims to define the general methods and basic principles related to the means of transportation to be used, the hotels to be stayed, travel advances and expenses.
2. SCOPE
CCN Hospital Services and Operations Inc. and its group companies cover the rules and principles necessary for the management of the travel request processes of its managers and employees.
3. RELEVANT STANDARDS, DOCUMENTS AND RECORDS
| v CCN.FR. EG.02.01 | Travel Request Form |
| v CCN.FR. EG.02.02 | Travel Expense Form |
| v CCN.FR. EG.02.03 | Per diem Form |
4. DEFINITIONS, TERMS AND ABBREVIATIONS
Definitions, terms and abbreviations used in Management System documents are defined as "CCN. YD. YS.01 Definitions, Terms and Abbreviations" is specified in the auxiliary document.
5. RESPONSIBLE PERSONS
It is the responsibility of the Human Resources Coordinatorship and the Administrative Affairs department to establish, keep up-to-date and make the necessary revisions of the Travel Management Procedure.
Department managers and employees are responsible for the implementation of the Travel Management process documents in all group companies and in all campuses.
6. ACTIVITY FLOW AND APPLICATIONS
Managing the travel request processes of its managers and employees within CCN Hospital Services and Operations Inc. and its group companies, proceeding the travel process processes in a controlled manner and arranging travel expenses in the most efficient way, company-employee in advance application
It is essential to ensure that the benefit is optimally protected and controlled and controlled.
6.1. Mission Trips
6.1.1. Urban Travel
Intra-city duty travel is carried out for the purpose of monitoring or concluding an activity involving the company in accordance with the permission and knowledge of the relevant manager within the boundaries of the same province. For urban travel, it is essential to use company vehicles; If there is no suitable vehicle, a taxi can be used.
Personnel traveling within the city as part of their duties shall submit their expenses during the trip to the Financial Affairs Department for payment after having them approved in accordance with the Authorization Statement together with the Expense Form and documents upon return to duty.
6.1.2. Domestic and International Travels
The travels of the employees of the Company to domestic and abroad as duties are handled within the scope of "Domestic and International Duty Travels".
Travel time is calculated by assuming that each working day spent by the employee on the trip is considered to be 1 full day. If the travel time exceeds the planned time, the task shall be continued with the knowledge of the manager who approved the trip.
When employees travel, they may receive a travel advance not exceeding a net salary for expenses incurred in the accomplishment of the task. (The travel advance is indicated on the Travel Request Form). For exceptional cases, the travel advance amount may be changed in accordance with the approval of the final approval authority.
Daily spending and per diem limits are announced to all employees through the Human Resources Coordinatorship.
The Travel Request Form for domestic and international duty travel is filled out through the system and approved in accordance with the Authorization Table.
The approved form is submitted to the Financial Affairs Department, the Human Resources Coordinator and the department to be booked; thus begins the travel process.
Participation and travels to be made for domestic or international conferences, fairs, seminars, business development, etc. are carried out with the approval of the relevant Manager / Coordinator, Group Company Manager and CEO.
In case of air travel, all our managers and employees will be directed to the most suitable airline and the most suitable flight for the company according to the requested flight schedule.
6.2. Visa, Foreign Exchange, Ticket Supply and Reservations
6.2.1. Visa Provision
The passport of the personnel who will travel abroad will be provided by him/her. The duration of the visa to be obtained according to the visa procedures and fees of the country to be addressed as an officer is determined with the approval of the relevant Manager / Coordinator, Group Company Manager and CEO.
The personnel who will travel abroad must select the visa option in the Travel Request Form for the visa request, the request is approved in accordance with the Authorization Table. After the visa issuance and the necessary documents are completed, the Office Support Services Department forwards it to the intermediary institution and the process is followed.
6.2.2. Currency Supply
In the case of overseas travels for business purposes, the advance amount requested for possible expenses determined in accordance with the real need is indicated in foreign currency on the Travel Request Form. USD and Euro requests are met by the Financial Affairs Department. In exchange for other foreign exchange requests, USD is given and refunds are also received from employees in USD.
6.2.3. Ticket Supply and Reservations
In order to efficiently perform services such as ticket supply and hotel reservations for domestic and international travel for business purposes, the travel request forms approved through the system are forwarded to the Office Support Services Department and the process is initiated. Employee's visa procedures, flight ticket and hotel reservations are made through contracted Tourism Agencies.
6.3. Travel Vehicles (for Mission Purposes) and Accommodation
- Domestic and international travels, in principle, are made by the most economical means of transportation.
- If there is a direct transportation opportunity in travels, general transportation vehicles such as trains, buses, planes are used.
- The personnel to whom the Company vehicle is allocated can go with the vehicle allocated to the places where there is no direct transportation opportunity by plane in the country.
- Personnel who are not allocated a company vehicle can benefit from the pool vehicles within the company during their travels.
- The vehicle (plane, train, bus, etc.) to be traveled by the personnel who have not been allocated a company vehicle and their transportation to this vehicle will be decided by the relevant Manager / Coordinator, Group Company Manager and CEO by comparing time and cost. The decided means of travel and the mode of transportation to the vehicle shall be clearly stated on the Travel Request Form and shall be approved in accordance with the Authorization Table.
- According to the availability of the airport vehicle transfer flight time; It is made by company vehicles, shuttle or airport shuttle.
- In domestic and international travels, flight tickets of all personnel are provided as "economy class".
- Accommodation will be made in contracted hotels by the company or in rental houses if it is found to be more economical in comparison.
- For domestic and international travels exceeding five working days, laundry and ironing expenses are also covered by the company.
- Urban transportation for business purposes can be made by using company vehicles or taxis when necessary, preferably by public transport.
- Hotel (Accommodation + Breakfast), rental car and flight ticket costs booked by the responsible persons are paid directly by the company. All other extras must be paid by the persons themselves. The check-out form must be signed at the exit of the hotel.
- In the case of collective organizations organized by the company, the rules of the organization apply in terms of accommodation and transportation.
6.4. Domestic and International Daily Expenditure and Allowance Fees
Daily spending limit; is the payment made to the staff to meet the needs of the hotel accommodation + food other than breakfast. Apart from this, expenses such as taxis and parking are not included in this scope.
- The spending limit and per diem application in domestic travels are as follows;
Spending Limit: Expenses incurred for meals in domestic travels are indicated on the Travel Expense form together with their documents and approved in accordance with the approval matrix. The employee's total spending limit during the business trip cannot exceed 75 TL per day. Accordingly, the employee has the right to spend a total of 150 TL for a 2-day business trip. If the employee submits the documents related to the specified expenses, the payment of the expenditure price will be made by hand.
Per diem: There is no per diem application for domestic travel.
- Spending limit and per diem application in foreign travels are as follows;
Spending Limit: Expenses incurred for meals in international travels are approved together with their documents (in cases where documents cannot be obtained, the declaration of the person and the approval of the final approval authority are sufficient) in accordance with the Authorization Table specified in the Travel Expense form. The employee's total spending limit during the business trip cannot exceed €50 per day. Accordingly, the employee is entitled to a total spending limit of €100 for a 2-day business trip. If the employee submits the documents related to the specified expenses, the payment of the expenditure price will be made by hand.
Per diem: If the employee spends three (3) working days on the trip, he will be paid per diem at the rate of $25 per day (no documentation or refund is required for this per diem fee). For this purpose, after the business trip, the Allowance Form is filled out and approved in accordance with the Authorization Table. The cost of the per diem is accrued to the person's payroll and deposited into his account together with his salary.
Expenses other than per diem and meal expenses are paid if they are submitted with documents, explanations and invoices and approved by a higher supervisor. For personnel who are seconded for a period exceeding one week, their expenses at the place of residence shall be paid upon the evaluation and approval of a superior supervisor.
Per diem limits are updated by the Human Resources Coordinatorship with the approval of the Board of Directors.
6.5. Travel Expenses and Settlement of Expenses
Domestic and international accommodation expenses for business purposes will be absolutely documented. Undocumented expenses are not covered by the Company.
The personnel who have completed their travel shall have the "Travel Expense Form" and "Allowance Form" related to the travel expenses related to the travel expenses attached to the "Travel Request Form" attached to the annex within 3 (three) working days from the date of return to the workplace and approved in accordance with the Authorization Table.
- For domestic and international travel expenses, the advance requested and approved by the relevant personnel with the "Travel Request Form" 3 days before their travel is deposited into the bank account of the relevant personnel or given by hand in case of emergency. Foreign currency advances are given in cash and personnel are debited in the currency in which they are issued.
- Expenses made against travel advances are documented with the "Travel Expense Form". Expenditures against foreign currency are recorded in accounting records in the currency in which the personnel are charged.
- The remaining TL travel advance on the personnel must be paid in cash to the Financial Affairs by the relevant personnel. If it is not paid, the amount owed will be deducted from the wages without notifying the personnel. If the travel expenses are more than the travel advance given, the transfer is made from the cash to be received by the staff or to the bank account.
- The Foreign Exchange travel advance remaining on the personnel in overseas travels must be paid in cash in Foreign currency to the accounting by the relevant personnel. If it is not paid within 5 working days following the date of return, the amount of foreign currency owed to the personnel will be deducted from their wages at the CBRT foreign exchange sales rate without notifying the personnel. If the travel expenses are more than the given travel advance, the transfer to the personnel bank account is made in cash as foreign currency or at the CBRT foreign exchange sales rate.
- A new advance is not given to persons who have not closed the advance previously received.
6.6. Expenses That Must Be Documented Except for Food and Accommodation
Fax, telephone, customs, parking fee, local and intercity travel expenses, which are required and mandatory for business travel, are expenses that must be documented (in cases where documents cannot be obtained, payment is made in accordance with the declaration of the person and the approval of the final approval authority).
7. OTHER MATTERS
7.1. Special Considerations
If the accommodation and travel expenses of the consultants to be supported from outside the company are clearly stated in the contract, according to the terms of the contract, if not, the relevant Manager / Coordinator and
The CEO is made according to the decision to be made as a result of the evaluation.
The standard of accommodation in travels is determined by the relevant Manager/Coordinator, Group Company Manager and CEO in accordance with the conditions.
In principle, the most economical means of transportation will be preferred in travel.
When traveling together for business reasons, all staff members can use the vehicle chosen by the personnel belonging to the highest group within the team.
7.2. Trips Made by Private or Company Vehicle
Special vehicles can be used for city and intercity business trips with the approval of the Relevant Manager/Coordinator, Group Company Manager and CEO in advance. In this case, the vehicle must have valid legal traffic insurance, third party liability insurance and the user's private insurance. Before use, a photocopy of the mentioned insurances is delivered to the office support services department. The fee to be paid for each km.si the distance traveled in the use of the company and/or personal vehicles for business purposes is determined as 0.15 USD (0.15 USD). The criterion to be taken as the basis is the declaration of the person. In addition to the km fee, if any, car ferry, toll road, bridge and parking fees are paid if they are documented. No other payment is made by the Company other than these expenses. The manager who gives the approval is responsible for checking the mileage of the distance traveled.
The expenses incurred against the invoice in the travels made by the company vehicle are accepted by writing the license plate number of the vehicle, the liter of the fuel received and the km of the vehicle on the invoices.
In the event that the personnel who will travel outside the city, any transportation vehicle suitable for the destination and the company pool vehicles are not available, short-term car rental can be made if necessary. When filling out the travel request form, the staff can start the process by choosing the ''rental car'' alternative as a means of transportation. The approved request form is forwarded to the office support services department and the process is initiated.
7.3. Expenses Not Reimbursed by the Company
The principle is the reimbursement of necessary and acceptable expenses incurred in connection with the Company's business. The following types of expenses are considered personal and are not reimbursed by the company.
- Personal service purchases such as barber, beautician, manicurist, shoe shiner, massage
- Health center, sauna, steam bath, cinema, DVD, etc. costs
- Transportation of pets
- Additional Baggage Fee
- Publications
- Bathroom and toilet supplies
- Purchase of luggage, bags, shoes, personal briefcases
- Loss or theft of personal belongings, including a cash travel advance
- Mini bar alcoholic beverages
7.4. Overtime Work
The daily payment amounts determined for the time spent in business trips are not paid separately under overtime or any other name.
Annex-2
Purchasing Procedure
Annex 4- Contact Information
| NAME SURNAME | PART | |
| AÇALYA ÖRALAY | FOUNDING REPRESENTATIVE | 112 |
| MİNE MAVİOĞLU | CORPORATE MANAGER | 113 |
| SANEM MEAKİNS | PRIMARY SCHOOL / KINDERGARTEN PRINCIPAL | 114 |
| SERPILE TUTI YELLOW | ASSISTANT PRINCIPAL & SCHOOL DEVELOPMENT COORDINATOR | 120 |
| BERNA SALVATION | HIGH SCHOOL ASSISTANT PRINCIPAL | 116 |
| MEHMET SIMSEK | HIGH SCHOOL ASSISTANT PRINCIPAL | |
| BUKET SAATCIOGLU | MIDDLE SCHOOL VICE PRINCIPAL | |
| AYSEGUL BAYSAL | DEPUTY PRINCIPAL OF PRIMARY SCHOOL | 151 |
| ADMINISTRATIVE STAFF | ||
| EMSAL ORHAN | HUMAN RESOURCES, QUALITY AND EDITORIAL OFFICE MANAGER | 157 |
| OZLEM ÇETİN | PHOTOCOPY / POWER PLANT | 110 |
| TUGCE SEMIZLER | KINDERGARTEN/PRIMARY/SECONDARY SCHOOL STUDENT AFFAIRS OFFICER | 111 |
| ASLIHAN ACIKGÖZ | HIGH SCHOOL STUDENT AFFAIRS, REGISTRAR | 122 |
| EZGİ DEMİR / CEREN İNCİRKUŞ | ACCOUNTING SPECIALIST | 123 |
| KUBRA GUNDOGDU | PURCHASING AND ADMINISTRATIVE AFFAIRS SPECIALIST | 127 |
| SEA DEDE | FINANCE SPECIALIST | 124 |
| ESAT OZBAY | PURCHASING AND ADMINISTRATIVE AFFAIRS MANAGER | 132 |
| CORPORATE CONTACT | 134 | |
| DİNÇER SUZAN | INFORMATION TECHNOLOGY RESPONSIBLE | 136 |
| SEYMA UNAL | PRIVATE SECRETARY | 137 |
| KADİR AKBULUT | ADMINISTRATIVE AFFAIRS | 147 |
| MEETING ROOM | ADMINISTRATIVE | 140 |
| ENCLOSURE ROOMS | ||
| KINDERGARTEN GROUP | 141 | |
| PRIMARY SCHOOL GROUP | 142 | |
| PRIMARY SCHOOL ENGLISH GROUP (1ST FLOOR) | 143 | |
| SCIENCE COMPLEX (1ST FLOOR) | 144 | |
| TMFSI (COMMON) CLAN (2. Floor) | 146 | |
| HIGH SCHOOL TEACHERS' ROOM (1ST FLOOR) | 148 | |
| PDR SECONDARY SCHOOL | ECEM OZALTIN | 149 |
| PDR HIGH SCHOOL | 150 | |
| PDR PRIMARY SCHOOL/KINDERGARTEN | SILK TAN | 152 |
| APPLIED FIELDS | 153 | |
| MEASUREMENT-EVALUATION | 154 | |
| EDUCATION CONSULTANT ABROAD | GÜNİZ GÜCÜKOĞLU | 155 |
| SPORTS CLUB | 156 | |
| IT GROUP | 136 | |
| INFIRMARY | RABIA STEEL | 160 |
| BTEC | ONUR ALTUNSARAY | 131 |
| TED SHOP | 162 | |
| TEA HOUSE | GULCIN TOKMAKOGLU | 163 |
| POOL MACHINE APARTMENT | 165 | |
| TABLE DINING | SENEM SARIKAYNAK | 166 |
| SECURITY KINDERGARTEN | 167 | |
| SCHOOL SERVICE | 168 | |
| SECURITY | KADİR GÜRLER | 169 |